Coast

In short

Coast issues a Visa-network fuel and expense card built specifically for field crews: real-time spend controls by driver or vehicle, mobile receipt capture with job codes, and reporting broken out per vehicle or per driver. It is a second, purpose-built layer for fuel and field purchases that sits on top of a crew's existing scheduling or job-management software rather than replacing it. Pricing is a flat per-active-user monthly fee, with details in the pricing table on this page.

Key features for field service fleets

Who it's for

Coast fits a plumbing, HVAC, electrical, roofing or landscaping business running enough trucks that reconciling generic gas-station and company-card receipts by hand has become a real drain on office time. It suits an owner who wants a card built for trucks that fuel up daily and expense small tools and parts, with visibility into which vehicle or driver is spending what, rather than a stack of paper receipts at month end.

Who should skip it

A solo operator or a two-truck crew already tracking a handful of receipts on a personal or single business card may not see enough value yet to justify a second monthly subscription and a new card rollout. A business that specifically needs GPS tracking, route history, driver safety scoring or DOT compliance reporting is asking a different question than a fuel card answers; that job belongs to a dedicated telematics platform such as Samsara or Motive, not to Coast.

How it handles spend controls and fraud prevention

An owner or office manager can set custom rules by individual driver, vehicle, team or location, including blocking specific merchant categories, restricting purchases to approved merchants, or flagging a fuel purchase that exceeds a vehicle's known tank capacity. Coast's fraud checks lean on connected telematics data, matching a transaction's location against the vehicle's GPS position at the time of purchase, which is designed to catch a card being used somewhere the vehicle never was.

How it handles receipts, job codes and reporting

A driver captures a receipt and attaches a job code directly from a phone, which routes the expense to the right job for costing without a separate expense report. Fleet-wide dashboards show spending trends by person, vehicle and trip, which lets an owner see which truck or crew member is running up costs before it becomes a pattern instead of a one-off. This is the piece that most directly answers the complaint about reconciling stacks of gas-station receipts: the card itself enforces what can be bought, and the reporting shows where the money went without an office manager sorting paper.

Integrations

Coast connects to a wide range of telematics providers, including Samsara, Verizon Connect, Geotab, Azuga and several others, to enable GPS-based fraud checks and automatic odometer-to-fuel-efficiency matching. On the accounting side it syncs with QuickBooks Online and Desktop, NetSuite and Sage Intacct, importing categories and attaching receipts automatically. For job costing and field service, it integrates with BuildOps, Knowify and Simpro to route expenses to the correct job code, and with Fleetio for vehicle and maintenance-cost syncing.

What to check on pricing

Coast's public pricing page describes a single flat plan billed per active user per month, where an active user is someone with at least one transaction that month, rather than a tiered plan structure. Card production and standard shipping are included, and the vendor states it does not charge per-gallon administration, per-transaction or portal-access fees, though late-payment and foreign-transaction fees do apply. Check the pricing table on this page and /tools/coast/pricing for current terms, since fee structures and any promotional billing terms can change.

Alternatives

Coast is a second subscription layered on top of job-management software, not a substitute for it. Pair it with Jobber, ServiceM8 or FieldPulse for scheduling, quoting and invoicing, then add Coast specifically for fuel and field-purchase controls.

• Samsara or Motive if what you actually need is GPS tracking, route history, driver safety scoring or DOT compliance reporting rather than card-based spend controls. These solve a different problem than a fuel card, even though both sit under field-team management.
• Connecteam if the priority is a GPS time clock, shift scheduling and team chat rather than fuel and expense card controls.

How we reviewed it

We initially checked the domain coastapp.com, which currently hosts an unrelated maintenance-management product (work orders, asset tracking, preventive maintenance) with no fuel or expense card features. We then located the fuel and expense card product this review describes, which is published at coastpay.com, and checked its homepage, its dedicated field and fleet card page, its card-features page, its pricing page and its integrations page directly for the claims in this review. We did not confirm exact savings-per-gallon figures or exact monthly fees, since this page avoids dollar amounts; those appear in the pricing table on this page and on Coast's own pricing page.